Free Bill of Sale Generator
Create a free bill of sale for a vehicle, equipment, or other item. Enter the buyer, seller, price, and description, then download your document. Nothing is uploaded.
Create a free bill of sale for a vehicle, equipment, or other item. Enter the buyer, seller, price, and description, then download your document. Nothing is uploaded.
How the Bill of Sale works
- Enter the seller and buyer names and the sale date.
- Pick the item type: vehicle, equipment, or general.
- Describe the item and enter the sale price.
- Name the state, then download or print the bill of sale.
- Both parties sign; keep the original with the title paperwork.
State notes
Rules for this document change from state to state. Choose your state in the form above, or read the short notes below for the states where this document is prepared most often.
California
California uses form REG 135 for vehicle bills of sale, signed by buyer and seller. A Los Angeles buyer submits it with the title to the DMV. A smog check usually accompanies the private sale.
Texas
Texas bills of sale should list the VIN, odometer, and sale price for the title. A Houston buyer submits it to the county tax office. Notarization is not mandatory.
Florida
Florida recommends a notarized vehicle bill of sale and a title transfer within 30 days. A Miami buyer files it with the county tax collector. The form sets the official sale date.
New York
New York uses form MV-912 for vehicle registration, and a notary is not mandatory. A Buffalo buyer submits the bill of sale with the title. The sale price supports tax.
Pennsylvania
Pennsylvania bills of sale should include the VIN and both signatures. A Philadelphia buyer files it with the title. Notarization is optional in the commonwealth.
Vehicle, boat, and equipment sales
A vehicle bill of sale usually travels with the title application. A boat bill of sale may need a hull number. Equipment sales rely on a clear description so the item cannot be confused with similar models.
Odometer, as-is, and gift
For a vehicle, record the odometer reading. An as-is sale disclaims warranties in writing. A gift bill of sale shows zero consideration and may touch gift-tax rules, so state the relationship clearly.
Common uses
Selling a used car privately
A seller lists the vehicle identification number, odometer reading, and price, then both sign at the sale so the buyer can register the car.
Selling a motorcycle
A buyer wants the VIN and mileage on the bill of sale before financing, so the seller records both and keeps a copy.
Gifting a tool to a family member
A parent gifts a riding mower with a bill of sale showing zero dollars, noting the family relationship for the recipient records.
Equipment between businesses
Two companies record a used machine sale with serial number and condition so the buyer can depreciate it correctly.
Selling a boat
A seller includes the hull identification number and confirms the state trailer rules before the buyer registers the vessel.
Important disclaimer
This is a free template for general informational use only. It is not legal advice, and it does not create an attorney-client relationship. Laws vary by state; have a licensed attorney in your state review any document before you sign it.
Explore more document types
Frequently Asked Questions
Does a bill of sale prove ownership?
It documents the transfer and is strong evidence of a sale, but the title (for a vehicle) is what officially transfers ownership.
Should a bill of sale be notarized?
Usually not, but some states and buyers prefer a notarized copy. Check the rules where the sale happens.
What should I include?
Buyer and seller names, a clear item description, the price, the date, and signatures from both parties.